No out-of-pocket spend
We pay suppliers directly. Your people never fund travel or file expense claims.
Why Paravelo
One partner to approve, pay for and evidence every business trip your team takes in the UK.
Control before spend
Every trip is quoted, checked against your policy and approved before anything is booked.
Audit-ready by default
Each trip closes with one statement: every cost matched to its approval, invoice and receipt.
No UK card required
Settle one invoice in pounds by bank transfer, wherever your company is based.
Transparent pricing
Costs passed through at what we paid. One fixed fee per trip, always shown separately.
Support on the day
A travel desk from 07:00 to 22:00 and an emergency line at any hour.
How it works
Five steps, the same for every trip.
- 01
Request
A traveller submits a trip, or an admin books for a guest. Policy is checked on entry.
Traveller or admin - 02
Quote
Within 4 working hours: every line, cancellation terms, our fee and a price deadline.
Paravelo - 03
Approve
Your admin approves, edits or declines. The traveller confirms any edits.
Your admin - 04
Book and pay
We book in the traveller's name, pay suppliers and invoice you the same working day.
Paravelo - 05
Statement
After the trip, one statement matches every cost to its approval, invoice and receipt.
Your finance team
The statement
Each trip closes with a single statement your finance team can file without follow-up.
- Reconciled. Issued only when it matches our ledger, card and bank statements.
- Complete. Every line carries its receipt. Any missing receipt is recorded on the line.
- Traceable. A full audit trail of requests, approvals, bookings, payments and invoices.
- Exportable. CSV export for your accounting system.
Statement · TRP-2026-014
Ada Bello · London, 2 to 4 Nov
Approved£907.40
Invoiced£825.60
Owed£0.00
| Hotel · KX-88412 | INV-0001 · supplier invoice | £330.00 |
| Rail · RAIL-55K2 | INV-0001 · supplier invoice | £312.40 |
| Taxis · 3 rides | INV-0002 · 3 receipts | £52.00 |
| Dinner · 1 person | INV-0002 · photo | £36.20 |
| Paravelo fee | INV-0001 | £95.00 |
| Total | £825.60 |
Mon 26 Oct 09:10Requested by Ada Bello
Mon 26 Oct 14:30Approved by Grace Okafor, quote v1
Mon 26 Oct 15:20INV-0001 issued, paid Thu 29 Oct
Mon 9 Nov 15:00Statement approved by Tom Reid
Who it's for
Fewer claims. Cleaner books.
One invoice per trip
Issued on the day of booking, supplier invoices attached, fee shown separately. Payable in 7 days.
No expense claims
Approved costs are paid directly. Nothing to reimburse.
Visible credit
Every approval shows the credit remaining. Nothing is booked beyond it.
Monthly reporting
Trips, spend by category, fees and service levels, by the fifth working day.
Control without the admin.
Policy built in
Hotel caps by city, rail class, allowances and notice periods, applied to every request.
Approve in one step
Every line and price deadline in view before you decide.
Your brand
Your logo and colours across the console, traveller app and emails.
Familiar sign-in
Google, Microsoft or email link, with roles for admins, finance and travellers.
Travel without paying or chasing.
Request in minutes
Where, when and why. Status visible at every step.
One app
Tickets, hotel details and directions, available offline.
Meals and taxis covered
Taxis on your company account. Meals paid directly within allowance.
Receipts handled
Most arrive automatically. The rest take one photo.
Host visitors with the same care.
No account needed
A private link to their trip that expires after they return.
Prepaid stays
Partners, contractors and candidates check in without a UK card.
Full support
The same travel desk and emergency line as your staff.
One statement
Guest trips are approved, invoiced and evidenced like any other.
PARAVELOKP
Mon 2 Nov · Day 1 of 3 · London
Morning, Ada
Next · Train07:15 → 09:22Manchester Piccadilly to London Euston
Tonight · Hotel
King's Cross · 2 nights
Check in from 15:00 · breakfast included
Taxis today£12.40 of £30.00
On the day
We monitor every trip in progress. If plans change, we rebook within your limits and report any extra cost to your admin the same day.
07:00–22:00Travel desk by chat
24/7Emergency line, response within 15 minutes
AlwaysDirect access to a person
How money moves
We act as your agent: we pay suppliers, then invoice you. We never hold client funds to pay third parties.
AT SIGNING
Refundable deposit
Around one month of expected spend. Returned within 14 days on exit, less any balance due.
ON APPROVAL
Instruction to book
Approval authorises us to book as your agent, in the traveller's name.
SAME DAY
We pay and invoice
Suppliers are paid by Paravelo. Your invoice follows with supplier invoices attached.
WITHIN 7 DAYS
You settle one invoice
By bank transfer, in pounds. In-trip costs follow on one closing invoice.
No markups
Costs at what we paid. No commission from suppliers.
No stored balances
No wallets or top-ups. You pay only for costs incurred.
Booked in your traveller's name
Travellers present their own ID. Hotel extras are settled at check-out.
Paravelo acts as your agent under a written client agreement. Liability terms are set out in full before you sign and are backed by professional indemnity insurance.
Your travel desk
An AI assistant handles routine requests instantly. Our team handles everything that needs judgement.
It can
Answer from the trip record, resend tickets and request receipts.
It proposes
Changes and rebookings, for our team to approve.
It never
Moves money, changes your policy or gives legal, tax or medical advice.
You control it
Your admin can limit or switch off its actions. Every action is logged.
Self-service
Status, tickets and answers in the app.
Assistant
Replies in minutes, citing the trip record, and hands over when needed.
Travel desk
Pricing, approvals and disruption, 07:00 to 22:00.
Escalation
Complaints and disputes owned by the founder, resolved within 5 working days.
Pricing
Trip costs at cost, plus a fixed fee. Prices exclude VAT.
Setup£500one-off
Company set-up, policy, rate card and onboarding.
Account£150per month
Console, traveller app, travel desk and reporting.
Trip£95per traveller
Quote, booking, payment, support, receipts and statement.
Light trip£55per traveller
Single-night or rail-only trips.
£25 per change after bookingRefundable deposit of around one month's spendMonthly rolling contract
Estimate your monthly fees
Trip costs are charged at cost, on top.
Account£150.00
6 trips × £95£570.00
2 light trips × £55£110.00
1 change × £25£25.00
Monthly fees
£855.00
£106.88 per trip. Setup applies in the first month.
How Paravelo compares
| Expense claims | Company cards | Paravelo | |
|---|---|---|---|
| Who pays suppliers | The traveller | The cardholder | Paravelo, as your agent |
| Approval before spend | Rarely | Sometimes | Always |
| Receipts | Chased after the trip | Chased after the trip | Captured during the trip |
| Needs a UK card | Yes | Yes | No |
| Audit record | Spreadsheets and email | Card statement | One statement per trip |
| Support on the day | None | None | Travel desk and emergency line |
Questions
Do you hold our money?
No. We pay suppliers ourselves and invoice you for what we paid. The only funds we hold are your refundable deposit, kept in a separate account.
How does the deposit work?
It is paid once, before your first booking, and is set at around one month of expected spend. It secures your credit limit. If an invoice remains unpaid after 30 days, we may apply the deposit to it. On exit, we return it within 14 days, less any balance due.
When and how do we pay?
We invoice on the day of booking, payable within 7 days by bank transfer in pounds. In-trip costs such as meals and taxis are billed on one closing invoice.
Do you add markups or take commission?
No. Costs are charged at what we paid, with supplier invoices attached. Our only income is the fees on this page, shown separately on every invoice.
What if a price changes after approval?
We never book above the approved price. If a price rises before booking, we send a revised quote for approval. Quotes hold for 48 hours, or 24 hours for trips starting within a week.
What do you book?
Hotels, rail, local travel and meals across the UK. Flights are not currently included.
Whose name are bookings in?
The traveller's, as it appears on their ID. Supplier invoices are addressed to your company.
Who pays for hotel extras?
We pay the room and anything you approved. Extras such as room service are settled by the traveller at check-out.
What happens if a train is cancelled?
We contact the traveller within 15 minutes during desk hours and rebook. Extra costs within your agreed limit are reported to your admin the same day; anything above it needs their approval.
Can we book for guests?
Yes. Admins can book for partners, contractors and candidates. Guests receive a private trip link and need no account.
Can an admin change a request?
Yes. Admins can edit any request before approval, and the traveller confirms the changes.
How is AI used?
Our assistant handles routine questions and tasks within limits you set. It cannot move money or change your policy, every action is logged, and your admin can switch its actions off. Our team is available at every step.
How do people sign in?
With Google, Microsoft or a one-time email link, with passkey support on phones. Guests use a private link.
Where is our data stored?
In the UK. We do not collect passport, ID or card numbers, and files are shared only through private, expiring links.
Can companies outside the UK use Paravelo?
Yes, for travel within the UK. Invoices are paid in pounds by bank transfer, and statements can show a reference figure in your currency.
What are the contract terms?
A written client agreement on a monthly rolling basis, with a quarterly review. Key terms are summarised in plain English before you sign.
Get started
Tell us about your travel. We reply within one working day.
Next steps
A 20-minute call and a written proposal. Live within 2 working days of signing.
For finance teams
Request our due-diligence pack: registration, insurance, a sample statement and our terms.
Existing clients
Sign in to your console or message the travel desk in the app.